INTRODUCTION
1.1 Ministry of Defence Vide letter No. 43(5)/2015/D(QA) dated 14 Jul 2016 empowered
DGAQA for the Registration and Capacity Verification of vendors/firms for supplying
airborne materials / stores including associated ground support equipments etc.,
with effect from issuance of this letter. DGAQA registration shall be mandatory for
all vendors/firms to supply aviation related stores to service HQs through
respective central procurement agency.
SCOPE
2.1 Proper knowledge and identification of suitable vendors/source
capable of meeting the product quality required by the defence departments,
particularly by the Defence Services, are vital functions for ensuring procurement
of quality defence stores. Providing equal opportunity and ensuring fair process are
important requirements in any procurement process so as to achieve transparency.
Hence, selection and registration of firms, their performance appraisal and
classification must be clearly spelt out and properly disseminated. It is also
essential that the credentials of the firms applying for registration, including
their financial status, the manufacturing and quality control facilities, the
business ethics and their market standing are thoroughly scrutinized before
registering them as an approved source of supply.
2.2 Whenever a firm is considered by central procurement agency of
Service Head Quarters (excluding DPSUs, Ordnance factories) for the supply of
Airborne/Defence aviation related stores, registration/ capacity assessment by DGAQA
is mandatory.
2.3 This Standard Operating Procedure (SOP) is intended to provide
broad guidelines for capacity assessment and registration of vendor/firm for
existing as well as prospective vendors. It guides them for grading based on their
assessed capabilities at the time of initial registration and renewal or otherwise.
It also guides for rating the vendor based on their performance records in respect
of quality, timely delivery & experience including various aspects of post
procurement activities and feedback from user services.